PUBLIC RECORDS

 

All municipal records, with the exception of exempted records identified by the Florida Public Records Law (F.S.119), shall be open for personal inspection by any person, at any responsible time, under reasonable conditions, and under the supervision of the City Clerk's Office.

 

For the purpose of this policy, “reasonable” time to provide access to public records is during normal working hours – Monday – Friday, 8:00 a.m. – 5:00 p.m.  “Reasonable” as it relates to a time frame to retrieve records and/or complete a records request is not defined by the Florida Legislature, and for purposes of this policy it will depend  upon the complexity of the request, location of records, and the schedule of the custodian or designee.

 

To make a public records request contact the Records Custodian/City Clerk at City Hall, 450 N. Wilson Avenue, Bartow, FL 33830; Telephone: 863-534-0100 or email: recordscustodian@cityofbartow.net

 

The following fees apply to each public records request.  All fees imposed for duplication of public records will comply with the Public Records Act, in Florida Statute, Chapter 119.07 as follows:

 

Paper Copies (Paper sizes include 8 ½ x 11 and 8 ½ x 14)

 

Single-sided black & white                  $0.15 per page

Single-sided color                              $0.20 per page

 

Double-sided black & white                 $0.20 per page

Double-sided color                             $0.30 per page

 

Audio and DVD Recordings

 

$1.00 per CD/DVD

 

Other Copies                                                      

 

Actual cost of duplication

 

Certified Copies

 

$1.00 per copy (in addition to the copy costs)

 

Electronic Copies

 

No charge

 

Exception:  Copies of County and City maps or aerial photographs may be reproduced and charged a fee to the material used for those duplications.

 

There is no charge for the first 15 minutes of staff time to provide the information requested.  Any requests that takes more than 15 minutes will be charged at the lowest administrative hourly rate.

 

The City of Bartow will accept cash, personal check, money order, certified check, or payment by credit card.  All fees shall be paid prior to the delivery of the materials.  Any check, money order, or certified check shall be made payable to “City of Bartow”.